Wedding Planner VS OnSite Coordinator

Hello lovies! While sitting at my desk this morning, cup of tea in hand, contemplating life, I started thinking about my job, my role as a Wedding Planner, really, and why couples should have one at every wedding, big or small. Then I started thinking about the differences between my job and an Onsite Coordinator. From there, this beautiful blog was formed, and, if you’re an avid reader of mine, you know that once I get onto a top my clients, and future clients, should know, I write everything down so they are well informed! Here are the Differences between a Wedding Planner and an Onsite Coordinator.

Wedding Planner

A Wedding Planner, or day-of coordinator, depending on which you’ve hired, helps with all the logistics of your wedding, the contracts you’ve signed, the nitty-gritty of all the work you’ve put into this beautiful event. We make sure that all of your hard work pays off and is executed as flawlessly as possible. On the day itself, we handle anything that may happen with any and all of your vendors, this way you don’t have to. Having an issue with your photographer, DJ, even Maid of Honour, we help with it, fix it, and move on to the next part of the night so you don’t have to. Anything that comes up throughout the wedding planning process or the last month of your wedding, we handle it! As we love to explain it, we’re your wedding-day insurance so you don’t have to worry about it.

Onsite Coordinator

Your Onsite Coordinator handles your venue and everything that comes with it. They handle the sales of the venue, the contract, the food and alcohol (if it’s included), any furniture (like tables and chairs that they own), and their staff. Anything outside of that is not handled by them. Have an issue with the food, or cleanliness of the bathrooms, the onside coordinator is who we would go to. Have an issue with the photographer, DJ, or even Maid of Honour, they won’t be able to help because it’s outside of their purview. They will do a lot for your wedding, don’t get us wrong, but do not handle anything outside of the venue itself.

Now, don’t get me wrong, this blog is nowhere near telling you that you don’t need an Onsite Coordinator if you have a Wedding Planner; the exact opposite actually! Onsite Coordinators and Wedding Planners go hand-in-hand. If anything is happening with the venue, your Wedding Planner will go to the Onsite Coordinator to get it fixed. On the opposite end, if your Onsite Coordinator notices an issue that they cannot resolve because it’s out of their hands, they will turn to your Wedding Planner to do so. My opinion? You can operate one without the other, but why would you?